Campus Management at the University of Cologne
KLIPS 2.0 is the University of Cologne's campus management system. These web pages provide information on the relevant processes, the responsible persons and the systems we use.
Information on KLIPS 2.0
What is campus management?
Campus management covers all processes at the University focused on students - from enrollment to teaching and examination organization to the completion of studies. In their entirety, these processes are the 'student life cycle'.
All processes of the student life cycle are carried out within the same system. It is not necessary to switch between different systems for individual process steps.
How is campus management implemented at the UoC?
At the University of Cologne, technical support for the processes of the student life cycle are offered through KLIPS (Kölner Lehr-, Informations- und Prüfungsservice - Cologne Teaching, Information, and Examination Service).
The KLIPS campus management system was introduced at the University of Cologne in 2006. As part of the Migration Campus Management (MCM) project, a new, integrated campus management system was introduced from February 2010 to June 2016: KLIPS 2.0.
With the launch of pilot operations in the 14/15 winter semester, both systems were initially operated in parallel. KLIPS 2.0 has been in full operation since the 15/16 winter semester. The parallel use of KLIPS ended with the summer semester 17. Since then KLIPS 2.0 has been the definitive system for the organization of studies.
What are the advantages of campus management with KLIPS 2.0 for students and lecturers?
KLIPS 2.0 is a central component of the everyday working and studying environment of students, faculty, and staff at the UoC. What is important, and above all convenient, is that it is an integrated system:
- The application process for prospective students (from application to admission to enrollment) is already handled via KLIPS 2.0. Data is exchanged with the Foundation for University Admissions for nationwide coordinated admission procedures.
- The KLIPS 2.0 campus management system enables students to plan their studies online and to register for courses and exams. Course places are allocated according to transparent criteria. Deadlines and requirements for exam registrations are set out in the module manuals. Central documents such as the certificate of enrollment or a transcript of records no longer need to be applied for in person, but can be printed out at home.
- Employees in the Faculties and administration are supported by KLIPS 2.0 in the administration of events and examinations, as well as in providing student services. All student administration is handled via the campus management system. Moreover, KLIPS 2.0 offers lecturers the opportunity to contact students in addition to course administration and exam planning. An interface to the ILIAS e-learning platform supports the provision of teaching materials.
- All seminar, lecture, and examination offers of the University of Cologne are published on this platform.
- The management of the lecture halls (request and allocation) is largely handled via KLIPS 2.0.
KLIPS team
Within the Digital Studies area, the KLIPS team is responsible for application support of KLIPS 2.0. This includes the business processes of the Student Life Cycle and some operational processes. Below you will find an overview of the individual application support teams and their areas of focus. A list of the responsible personnel can be found on the KLIPS Team page.
Application and Student Management
The application support team accompanies and assists with the processes surrounding application, admission, and enrollment at the University of Cologne. It advises and supports the relevant departments, such as the Registrar's Office, the International Office, and the faculties, and ensures that KLIPS 2.0 reliably meets practical requirements.
Documentation
The department operates and updates the target group-specific online help.
Event Management
The application support team advises and supports departments such as faculties on all matters relating to the course offerings in KLIPS 2.0. This includes, in particular, creating the courses in the system, necessary configurations, support with the SPO assignment, and the planning and implementation of the system-supported course place allocation. Furthermore, the application support team collaborates with the team for the teaching evaluation system (evasys).
Lecture Hall Management
The integrated lecture hall management system allows departments to request centrally and decentrally managed rooms for courses and exams based on capacity. Submitting and responding to these requests requires a differentiated authorization concept that includes staff from the faculties and departments as well as the central room management.
Examination Management
The application support team assists examination offices with issues such as the entry and recognition of examination results, as well as the electronic administration of academic degrees. Furthermore, it configures and maintains the printed materials relevant to examination management.
Quality Assurance and Privacy
This department coordinates regular software tests, bug fixes, and software updates within the KLIPS-Team. In addition, it handles questions regarding the processing of personal data in and with KLIPS 2.0. It compiles information for data subjects, documents processing activities, and processes access requests.
SPO-Management
The application support team is responsible for uploading examination regulations and module handbooks to KLIPS 2.0. This includes both the modeling of new degree programs and necessary changes to individual modules as required by the departments.
Degree Management
The application support team in the area of degree program management oversees the mapping and maintenance of study programs at the University of Cologne. It works closely with the faculties and the relevant organizational units, supports the implementation of subject-specific requirements, and serves as a point of contact for questions relating to degree program-related processes.
Support
KLIPS-Support is the first point of contact for questions or problems related to KLIPS 2.0. They advise students, faculty, and administrative staff on using the campus management system and, if necessary, forward inquiries to the appropriate application support team. KLIPS-Support can be reached by phone, in person, and by email during relevant office hours. Please use the contact options listed here for questions or technical problems.
What decision-making processes are available?
Topics related to campus management are addressed by the Campus Management Commission, unless they pertain to specific projects with their own project committees. The Campus Management Commission is supported by working groups from the Campus Management area, focusing on the topics of application/admission, event management, lecture hall management, and examination management.